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Graduation: frequently asked questions

Here are some of the most frequently asked questions (FAQs) we receive about graduation ceremonies at Birkbeck.

Preparation

When is my graduation ceremony and when will I receive my invitation?

  • Birkbeck graduation ceremonies  are held twice a year: in April/May for postgraduate students and in November for undergraduate students. All eligible students receive an invitation to their ceremony approximately six to eight weeks in advance.

    All correspondence about your graduation will be sent by email to the email address listed on your My Birkbeck profile, so please ensure your contact details are up-to-date.

I need financial support to attend my Graduation - am i eligible for the Birkbeck Graduation fund?

  • If you're an undergraduate student and would like to attend your graduation ceremony, but feel you're not able to for financial reasons, you may be eligible to apply for the Birkbeck Graduation Fund. The fund will cover gown hire and one guest ticket. Please read the eligibility criteria carefully: you need to satisfy all the criteria to apply. You must:
    • be an undergraduate student who is graduating this year and have received an invitation to graduation
    • have received the Birkbeck Cash Bursary, Birkbeck Needs-Based Assessment or Access to Learning Fund in the final year of your course
    • belong to at least one of the following categories and evidence for this must be submitted: disabled students, single parents, care leavers, students on means-tested benefits (income support, JSA/ESA income-based, universal credit or housing benefit), students living with their parents who are in receipt of one of the above means-tested benefits, asylum seekers/refugees, students in receipt of Carer's Allowance
    • be a Home or EU fees student
    • not be a debtor to the College
    • have a gross annual household income for the 2020/21 tax year of £28,065 (single student with no dependent children), £30,065 (single student with one dependent child or married/partnered student with no dependent children) or £32,065 (married/partnered student with one dependent child). Add £1000 to these amounts for each additional dependent child.
    If you fulfill all of the above criteria and would like to apply for the Birkbeck Graduation Fund, please to request an application form. The deadline for application is Friday 1 April with students being told the outcome by Friday 8 April.

I can't make the date of my graduation ceremony - what do I do?

  • If you can't attend the ceremony in person, please get in touch with the to discuss your options.

Where is graduation held?

When should I book my travel and/or accommodation?

  • We strongly advise that you don't make any travel bookings (flights, trains, car hire etc.) or accommodation arrangements, until you've received your invitation from us and booked your ticket.  Birkbeck cannot take responsibility for transport or accommodation costs incurred and you make these arrangements at your own risk.

How do I get a visa for graduation?

  • Please check the UK Government guidance on whether you need a visa to travel over to the UK. If you require a visa invitation letter from Birkbeck, you must request one as soon as possible by with the subject: Graduation Visa Letter. Please be aware that obtaining a visa may take a number of weeks. As a graduating student it's your responsibility to ensure you have requested a visa letter from Birkbeck if required and that you have completed all legal requirements before you travel. Please note that while we are able to provide a visa letter for every graduating student that requires one, letters for friends and family will be assessed on a case-by-case basis.

Attendance

What is the dress code?

Can children attend a graduation ceremony?

When will I receive my degree certificate?

  • Your certificate will be posted to you by the Diploma Production Office at Senate House, whether or not you choose to attend the ceremony. This will happen automatically and you don't need to do contact us or take any other action. If you've any queries about this process please contact the   at the University of London.

What COVID-19 guidelines are in place?

  • Hand sanitiser will be available throughout Birkbeck Central and Senate House for all students and guests. We ask that all attendees bring a face mask with them on the day, as current university guidelines request all visitors to Birkbeck Central to wear a mask when entering the building. If there are any changes to the guidelines, we'll update students in advance of their ceremony.

I can't find an answer to my question, who do I contact?

  • If you're unable to find the information you're looking for on our main graduation information pages and these FAQs don't answer your questions, please and we'll be happy to help with your query.