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Microsoft 365 (M365)

Microsoft 365 (M365) is a cloud-based suite of applications and services that allows you to communicate, collaborate and store files effectively. Everything is integrated to help you work seamlessly.

M365 gives you access to the core Office tools (Word, Excel, Powerpoint, Outlook, OneDrive, Teams) plus other apps that can help you with your studies (e.g. OneNote, Forms, Planner).

All students get access to Birkbeck's M365 once they are fully enrolled.

Access Microsoft 365

  • To access M365 go to the M365 logon page and enter your Birkbeck credentials in the form username@student.bbk.ac.uk (e.g. jblo001@student.bbk.ac.uk) and your Birkbeck password.
  • All the apps and services you have access to are listed in the bar on the left. These are the web versions which you can access anywhere from any device.
  • You can install the desktop version (M365 version) of the following Office apps on your personal devices. Click the Install Office button in the top right corner, then select Office 365 apps
    • Outlook
    • Teams
    • OneDrive
    • Word
    • Excel
    • Powerpoint
  • You can install the Office apps on up to five PCs or Macs, five tablets and five smartphones.
  • Mobile versions of the apps for Android/iOS are available from the relevant app store or from the Microsoft web site. Links are in the relevant sections below. 

Microsoft Teams

  • Microsoft Teams provides a shared space for you to chat, meet and work on documents together with your teaching staff and other students. It can also be used for the delivery of live online classes.
  • With Teams you can:
    • Meet (scheduled and instant ‘meet now’)
    • Chat
    • Have video and audio calls
    • Share and collaborate on files
  • Log in to M365 to access the web version of Teams. This is the light version you can access anywhere using any device.
  • If you need the full functionality of Teams, install the Office desktop apps from the M365 home page (we recommend this for the best experience).
  • Download the Teams mobile app from the relevant app store or from the Microsoft web site.
  • Students are automatically added to the Teams for their modules. You will see the Teams you are a member of on the Teams tab when you log in.

OneDrive for business (personal file storage)

  • OneDrive for Business provides 1TB of secure, cloud-based file storage and is the recommended place for keeping your personal files.
  • With OneDrive for Business you can:
    • Get to your files from anywhere using any device.
    • Easily share files with others and work on documents together. No need to send bulky email attachments or carry copies around on a memory stick.>
    • Use the OneDrive mobile app to access your files on the go.
  • Use the web version or install the desktop app from the M365 home page.
  • All your files on OneDrive for Business are private but you can easily share files and folders with others, either to view or edit.
  • Log in to M365 to access the web version of OneDrive.
  • If you want the full functionality of OneDrive, install the Office desktop apps from the M365 home page. This is recommended if you want to access your files through File Explorer.
  • Download the OneDrive mobile app from the relevant app store or from the Microsoft web site
  • OneDrive for Business is supported and backed up by IT Services so files lost through accidental deletion or malicious attack can be recovered.
  • Your Birkbeck OneDrive for Business is GDPR-compliant which is important if you are storing personal data (e.g. when conducting research). 

Outlook (email)

office (word, excel, powerpoint)

  • Log in to M365 to access the web versions of the applications. These are light versions that you can use anywhere from any device.
  • The web versions support co-authoring where you can work on documents with other people at the same time.
  • If you need the full functionality of the tools, install the desktop apps from the M365 home page.
  • Download the Office mobile app from the relevant app store or from the Microsoft web site.

Microsoft 365 training

Microsoft 365 on leaving Birkbeck

  • When you complete your studies, you will receive advance notice of when your account will be deactivated, at which point you will no longer be able to use your M365 applications.
  • Your OneDrive for Business account will stay active for a grace period after your graduation. This is to ensure you have time to move all your personal files to an alternative location.
  • M365 applications installed on personal devices will have reduced functionality when your account is deactivated. Applications can be reactivated with a personal or new workplace M365 account. However, you will no longer have access to your previous files.