Birkbeck, University of London Human Resources

Calculation Formula & Rationale

Acting-up

Acting-up Allowance will be calculated in respect of the difference between an employee’s substantive positioning on the pay spine and that of the lowest pay spine point (PSP) of the grade of the job into which they are acting-up. 

Where an employee is on a grade and pay spine point (PSP) overlapping that of the role being acted-up into, the Acting-up Allowance will be calculated in respect of the difference between the employee’s substantive PSP and that of the next highest PSP of the grade of the job into which they are acting-up. 

In consequence of the fact that the employee will be undertaking the full or majority of duties assigned to a role graded at a higher level, the calculation formula is intended to ensure that total remuneration matches that given in payment to a substantive jobholder. 

Higher-level Duties

The monetary amount of the allowance will be calculated on a proportional basis in respect of the difference between the third PSP of the employee’s substantive grade and that of the lowest PSP of the grade to which the additional higher-level duties are assigned or at the plain hourly rate of the lowest PSP of the grade to which the additional higher-level duties are assigned in the case of Teaching & Scholarship staff.

The allowance amount will be determined by reference to the average number of weekly hours or approved number of plain rated hours in the case of Teaching & Scholarship staff to be spent undertaking the additional higher-level duties then applied to the calculation formula outlined above.

For example, where the requirement is for an individual in substantive Grade 4 to undertake 17.5 hours of duties at Grade 5 - the allowance will be calculated as the difference between pay spine points 18 and 21 divided by 2 or where the requirement is for a Teaching & Scholarship staff member in substantive Grade 7 to undertake 140 hours of duties over a 6 month period at Grade 8 - the allowance will be calculated at the plain hourly rate of the lowest PSP of Grade 8; the grade to which the additional higher-level duties are assigned.

Where an employee's substantive contracted hours are less than 35 per week and the time spent undertaking additional higher-level duties will be in addition to substantive contracted hours [1], the calculation principle for the Acting-up Allowance will be applied on a pro-rata basis. The rationale for this is that the additional higher-level duties will be undertaken outside of core contracted hours and therefore not undertaken in tandem with substantive duties.

[1] For Teaching & Scholarship staff the calculation principle for the Acting-up or Higher-level Duties Allowance will always be applied (on a pro-rata basis) regardless of whether the individual is working their Maximum, Base or Minimum Hours during the allowance period. Teaching & Scholarship staff should refer to the Variation in Hours Policy.

Other remuneration and progression issues

Where “cost of living” pay awards and/or incremental progression occur during allowance payment periods, allowance amounts will be re-calculated in respect of the relevant formula.

Allowances will be paid monthly or as and when claimed for on a pro-rata basis as an addition to an employee's substantive salary.  These allowances typically will not be subject to superannuation and will therefore not usually count towards pensionable salary. 

 

 


Printed from: http://www.bbk.ac.uk/hr/policies_services/Acting/calculation
Date printed: 25/10/2014