How to add your events

New events system

Birkbeck's new events system is now live. You can now add new events so that they appear on the Birkbeck website.

Quick start instructions

  • Log in to My Birkbeck for Staff. Select 'Events' from the left column, and then 'Manage events' from the central column.
  • Select 'Create event'.
  • Enter the details of your event, being careful to proofread your text, select appropriate tags and and image.
  • Save and publish.

View our full user guide.

Tags and event display

  • By using tags as part of your event, you can control where your event will appear - this can be on the central events calendar (corporate website), on a particular School or Department site, or both. It can also appear on more than one School or Department site.
  • There are Department tags (which include Schools) and research centre tags. There are also keyword tags that help to classify the type of event. Any existing events that previously appeared on the central events calendar will now include a tag for it (the corporate website).
  • Any duplicate Department tags have been removed.

Editing existing events

  • You will be able to edit any event you create, and you can also give editing access to other members of staff.
  • To edit an existing event, you'll need to temporarily retract the event from publication, edit it, and then save and publish it again.
  • If you wish to cancel the event, you can choose this as an option, which means it will still be displayed, but as cancelled.
  • You can also delete the event, which will remove it completely.

Images

  • The same process will exist for images as for the previous system, and the same library of images will be available to you. If you add an image to your event, it will display on School and Department sites, but not on the central events calendar.
  • If you want a new image to display on your School or Department event listing, send it to , who will upload it to the event library. As before, images should be square, and 100x100px.

Ticketing, payments and room bookings

  • The new system has the same features as the previous system, so cannot provide ticketing or payments at the moment, but we intend to add this functionality soon. If your event needs ticketing and payments now, you can still use Eventbrite for Birkbeck events.
  • You will need to continue to use the room booking form. Please book any rooms you need for your events using the room bookings form before you create the event. We are intending to integrate these two systems as soon as possible, but for now you will need to continue to book rooms and create event separately.

About the new events system

  • We needed to develop an in-house events system that met the requirements of the College community, particularly in light of changes to data protection legislation. This launch is phase one of this process.
  • The new system has exactly duplicated the existing Plone event creation system, only now it's accessed through My Birkbeck for Staff. We will now develop the new system to include booking management, paid-for booking and waiting lists.
  • We will also incorporate the academic development workshops calendar and integrate the new events system with room bookings. 

Further information

  • If you have any questions about using the system, please contact .
  • If you have any queries or problems with using images, please contact .