How to add your events to this events calendar

The Birkbeck events calendar is designed to promote all public events run by Birkbeck staff - lectures, conferences, symposiums, film screenings, workshops, book launches, etc. 

The events calendar should not be used to promote individual courses, which should be listed instead on the relevant course page on the online prospectus, or internal training worshops, which should be listed on the academic development workshop calendar.

If you would like to promote your school/department/research centre's events, you can add your event details yourself, following these steps:

  1. Make sure you have the following details to hand (as a minimum): event title, location, start/end times, a link for further information, contact name and email.
  2. On the events calendar page, scroll down to the bottom and click 'Staff only', which opens up three options (see below). Select 'Add event'.
  3. Log in using your ITS username and password, if you haven't already.
  4. You should then see the 'Add BBKEvent' form. You need to add your event details, as follows:
  • title of the event
  • event location (use the full address)
  • event start and end dates/times (specify the times in each case by using the AM/PM functions)
  • event body text: this should be a couple of paragraphs at most, giving visitors a succinct overview of the event you are promoting (more detailed information should be available on your site)
  • attendees: you can leave this box empty, but sometimes people use it to say who their speakers are going to be
  • event URL: Eventbrite or alternative information/booking method
  • contact name/email/phone: we would suggest you include this information, in case someone wants to contact you for further information
  • link to school or department site: this is the link for more information, if available, on your local school/department/research centre website
  • booking details: this is a dropdown list, where you can select the type of attendance for your event.
  • event image: you will need to select an image from the image library to go with your event. If you can’t find a suitable image, please contact .
  • Tag your event. This is important. Scroll back up your page (while in edit mode). You should see a list of tabs, one of which is 'Categorization'. Click on this tab. Now select all of the tags that apply to your event (hold down the Ctrl key on your keyboard if you are choosing more than one event), such as 'conference', etc. This is to ensure that people can easily find your event if they are browsing by categories ('School of Arts', 'conferences', etc), and if your pages sit within the Birkbeck domain, the event will also display on your school/department/centre home pages.
  • Check the information you have entered. Please proofread, or ask a colleague to proofread, the event information. If in doubt about how to write good online content, the Birkbeck style guide and tone of voice guidelines offer useful advice.
  • Save your event. The event will automatically appear in the events calendar and may eventually be displayed on the Birkbeck website's homepage.
  • If you need to change any details on the event, you can do so by selecting the ‘Edit an event’ option via the 'staff only' link at the bottom of the main events calendar page.
  • Tips

    • Only the person who created the event can edit it.
    • If you discover an error after saving your event, please do not 'retract' the page. This will upset permissions and deny you access to the page. Instead, go back in and edit it via the 'staff only' menu.
    • Please do not use the scheduled publishing and expiration dates on the 'dates' tab of the event. This feature is not currently functional. The events calendar is being redeveloped and features such as this will be corrected in the new version.
    • Resources to assist you in planning and running events are available in our event toolkit.