How to add your events to this events calendar

This events calendar is designed to help to promote all public events run by Birkbeck staff (i.e. lectures, conferences, film screenings, workshops, book launches, etc.). Please note: this events calendar should not be used to promote individual courses or training workshops, as both of these should be listed instead on the relevant course listings.

If you would like to use this calendar to promote your school / department / research centre’s events, then you can add your event details yourself, following these steps:

  1. Make sure you have the following details to hand (as a minimum): event title, location, start/end times, link for further information, contact name and email.
  2. On our events calendar overview, simply select ‘Add an event’ on the right-hand side of the page.
  3. Login using your ITS username and password.
  4. You should then see the ‘Add BBKEvent’ form. You need to add your event details, as follows:
  • Title of event
  • Event location (use the full address)
  • Event start and end dates/times (you will need to specify the times in each case by using the AM/PM functions)
  • Event description: this should consist of a couple of paragraphs at most, giving visitors a succinct overview of the event you are promoting (more detailed information should be available on your site).
  • Attendees: you can leave this box empty, but sometimes people use it to say who their speakers are going to be.
  • Event url: this is the link for more information if that is available on your local school/department/research centre website.
  • Contact name/email/phone: we would suggest you include this information, in case someone wants to contact you for further information.
  • Booking details: this is a dropdown list, where you can select the type of attendance for your event.
  • Event image: you will need to select an image from the image library to go with your event. If you can’t find a suitable image, then please contact Xavier Inverarity (
  • Tag your event: this is really important. Scroll back up your page (while in edit mode). You should see a list of tabs, one of which is 'Categorization'. Click on this tab. Now select all of the tags that apply to your event (hold down the Ctrl key on your keyboard if you are choosing more than one event), such as ‘conference’, etc. This is to ensure that, where people are looking for your kind of event, they are more likely to find it if they use the event filter we have provided.
  • Now save your event. The event will automatically appear in the events calendar and, at some point, will probably appear on the main Birkbeck home page.
  • If you need to change any details on the event, you can do so by selecting the ‘Edit an event’ option on the events calendar overview page.