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Membership, regulations and policies

It's easy for staff, students, alumni, and members of Birkbeck to join the Library, and we provide different levels of access for visitors from other universities and members of the public. 

Birkbeck staff, students, and alumni

Birkbeck staff and enrolled students can visit the Library, borrow materials, and access all digital resources. 

Alumni and other members of Birkbeck can visit the Library and may borrow materials, but have limited access to digital resources. 

Find out more about what materials you can access and how many items you can borrow.

Students 

  • Enrolled students: your Birkbeck ID card, which you can order once you are fully enrolled, gives you access to the Library to study, borrow and operate our printer copiers. 
    • If you are only provisionally enrolled and do not yet have a Birkbeck ID card, you can bring your offer letter/email on each visit to the Library. Alternatively, bring a form of photo ID for a one-day reference pass.
  • Distance Learners: if you are enrolled as a distance learner, in addition to accessing our online resources, you can also request chapters of books in the Library to be scanned and emailed to you. To comply with our copyright licence, this is limited to one chapter or 10% per book. Complete the request form. For items not held at Birkbeck, please use the Interlibrary loans service. You can contact your subject librarian for guidance and support in finding and using information in your subject area.
  • Break-in-studies/exams-only students: if you are enrolled, you will still have full Library access, if not please contact your programme administrator. 
  • Prospective MPhil/PhD researchers: if you need Library access in order to write your research proposal, your school/department can request a one-day, reference-only Library pass. You will need to bring your letter/email on each visit to the Library. 
  • Membership expiration: 
    • Short course and certificate of higher education (modular enrolment) students: your Library access will automatically expire 28 days after your course finishes or at the end of September if you are studying more than 60 credits. If you need an extension, please contact your programme administrator. 
    • Undergraduate students: your Library access will automatically expire on 31 October. If you need an extension, please contact your programme administrator. 
    • Postgraduate (MA/MRes/MSc) and research (MPhil/PhD) students: your Library access will automatically expire on 31 December. If you need an extension, please contact your programme administrator. 
  • Find out more about the number of items students can borrow. 

Student Assistants

  • Student Assistants who want to access the Library with the student they support should complete the online membership form for 'reference' only access.
  • As an additional ID you will need to upload the following:
    • an email sent by the Library disability and dyslexia service team confirming your expiry date, or a photo of your current staff card from the non-medical help institution you work for, e.g., ClearLinks, Randstad.
    • a small photograph for your library card.
  • When completing the membership form you do not need to specify the name of the student you are assisting. Enter your own address, phone number and email. The expiry date will either be on the email sent by the Library disability and dyslexia service or 30 September and the current year.

Staff

  • Your Birkbeck ID card gives you access to the Library. 
    • If your Birkbeck ID card has no library barcode on it, bring it to the Library, together with a passport-sized photo. 
    • If you do not have a Birkbeck ID card, complete the online application form and upload your contract or letter of employment, and a passport-sized photo. We will contact you when your membership card is ready. You will need to show ID to collect your card.
  • Find out more about the number of items staff can borrow. 

Alumni

Governors, Fellows or life members of Birkbeck

visitors from other universities

We welcome staff, students, and visitors from other universities. You will find details about how to apply below. We process applications within 48 hours and will contact you when your membership card is ready. You will need to show your University ID to collect your card.

    Visitors from other higher education institutions 

    • SCONUL Access Scheme
    • UK publicly funded higher education institutions
      • Anyone studying at a UK higher education institution may apply for reference membership with Birkbeck Library. This includes students from University of London institutions.
      • You need to apply online by completing the online form and uploading a passport-sized photo and a scan of your home institution's ID card. The uploaded confirmation documents must be scanned in full.
    • Access 25 scheme
      • Access25 is the M25 Consortium’s scheme that allows mutual access to the teaching and research collections at more than 50 libraries in London and Southeast England.
      • You need to apply online by completing the online form and uploading a passport-sized photo and a scan of your Access 25 card. The uploaded confirmation documents must be scanned in full.

    Academic visitors and research students 

    • To join, you need to complete the online application form and upload a letter of permission from a Birkbeck department or an email of permission from the  and a passport-sized photo.
    • We will contact you when your membership card is ready. You will need to show photo ID to collect your card.

    Bespoke Membership packages For Educational Institutions

    • We can create bespoke membership packages for organisations that will usually include the use of most materials in the Library and may include borrowing by your members and staff. 
    • Costs: 
    • Reference only (per student, excluding VAT): 
      • four months - £40
      • six months - £55
      • nine months - £70
      • twelve months - £95.
    • Borrowing up to five items (per student, excluding VAT): 
      • four months - £75
      • six months - £95
      • nine months - £135
      • twelve months - £170. 
    • To arrange a Birkbeck Library membership package for your organisation, email our User Support Manager. 

    Members of the public

    • Members of the public can visit the Library to use printed materials and access study spaces.
    • If there are materials you would like to access in Birkbeck Library, you can purchase the following membership:
    • You need to provide a passport-sized photo and proof of ID and home address (for instance a valid driving license or passport). Documents uploaded online must be scanned in full.
    • Payments should be made in person on receipt of the membership card.
    • We will contact you when your weekly/monthly/yearly membership card is ready. We process applications within 48 hours. You will need to show a form of ID to collect your card.

    Library Regulations

    Our regulations exist to help the Library function efficiently and to ensure it is a safe and pleasant place to study, research, and work. The Library Services User Charter is our pledge to you.

    Summary of regulations 

    • In joining Birkbeck Library, you agree to abide by our regulations, as summarised here: 
      • You need a valid membership card to enter the Library and to borrow material. 
      • You should return items promptly when someone else has requested them. 
      • You should not bring food or alcoholic drinks into the Library. 
      • You need to abide by copyright legislation and electronic licence agreements. 
      • You should treat other Library users and Library staff with courtesy and respect, which includes not disturbing other users and maintaining silence in designated areas. 
    • Read the full Birkbeck Library regulations.

    Forgot or lost your card

    • Forgot your card: if you are a student or staff with a Birkbeck username and password you can print a day pass using the self-service day pass kiosk at the Library entrance. Otherwise, you may be able to gain access to the Library with a one-day pass as long as you have some other form of photo ID with you.
    • Lost your card: you should inform us as soon as possible contact us and if you are a Birkbeck student information on how to get a replacement Birkbeck ID is available.

    Withdrawal of access 

    • We retain the right to withdraw access to the Library's physical space, where there has been a breach of the Library’s regulations (you will be notified in advance), and to any or all of our digital resources without prior notification, where agreements with our suppliers require this.

    Policy documents

    Our policies and strategic plans are reviewed and updated regularly to ensure our services are meeting the needs of Birkbeck students and staff.

    Operational

    Strategic