Birkbeck College Energy Management Strategy
Introduction
This document describes Birkbeck’s detailed Energy Management Strategy. The objectives of Birkbeck’s overall sustainability policies are contained in the Environmental/sustainability policy statement. This strategy forms part of that statement and will be used to assist in the attainment of the College’s overall 2020 carbon emission goals. (It is not expected that this strategy will yet give sufficient reductions in carbon emissions to meet the 2050 targets).
Organisational Structure
The organisational structure for the effective management of energy at the College is outlined below:
| Organisational Structure Targets | Responsible Party | Target date for completion |
| Responsibility for energy management placed with Estates Management | Estates Management | Completed: April 2005 |
| Appointment of part-time College Energy Manager | Estates Management | Completed: March 2006 |
| Job description compiled for Energy Manager | Estates Management | Completed: March 2006 |
| Provision of annual recurrent budget for energy management | Estates Management | January 2008 |
| Regular management meetings to review energy use | Estates Management | September 2008 and quarterly thereafter |
| Appointment of local energy wardens | Estates Management | Completed December 2006 |
Management Commitment
The College is committed to the efficient use of energy. Its energy policy targets and dates for achieving those targets are given below:
| Energy Policy Targets | Responsible Party | Target date for completion |
| Written Energy Policy agreed | Governors | Completed: August 2006 |
| Policy adopted by College Council | Governors | Completed: October 2006 |
| Policy promulgated to all staff and students | Estates Management | Completed: January 2007 |
| Quantitative energy consumption and revised carbon emission targets adopted | Environmental Management Group | January 2008 |
| Annual report prepared | Energy Manager | January 2006, and annually thereafter |
| Date for revision | Estates Management | April 2008, and tri-annually thereafter |
Energy consumption and carbon emission targets
Targets for the reduction of energy consumption and carbon emissions are given separately for the original College buildings, and for new College buildings. All targets are given compared to carbon emission in financial year (FY) 2005/06, or as HEEPI (Higher Education Energy Performance Initiative) ‘best practice’ targets. Actual electricity consumptions will be used to calculate compliance with targets, but gas and heat consumptions will be corrected for the influence of year-to-year variations in weather conditions using the degree-day methodology. Degree-day corrected gas and heat consumptions will be used in the calculation of carbon dioxide emissions.
| Energy consumption and carbon emission targets | Responsible Party | Target date for completion |
| Achieve a reduction of least 10% in energy consumption and carbon emissions (compared to FY 2005/06) by College FY 2011/12 | Energy Manager | College FY 2011/12 |
| Achieve a reduction of at least 30% in carbon emissions (compared to FY 2005/06) by College FY 2019/20 | Energy Manager | College FY 2019/20 |
| Achieve a reduction of at least 60% in carbon emissions (compared to FY 2005/06) by College FY 2049/50 | Energy Manager | College FY 2049/50 |
| For new College buildings, achieve energy consumptions and carbon emissions equal to or less than the ‘Best’ practice target values given by HEEPI* | Energy Manager | Within two years of the handover of new buildings |
| Identify buildings where additional metering is required to enable comparisons with targets to be made | Energy Manager | April 2008 |
| Year-on-year comparisons will be made to ensure that progress is being made towards 2011 and 2020 targets | Energy Manager | September 2006, and annually thereafter |
* HEEPI – Higher Education Energy Performance Initiative
Energy Information Systems
The procedures for monitoring and analysing energy consumption are described below.
| Procedures for Monitoring and Analysing Energy Use | Responsible Party | Target date for completion |
| Regular collection of monthly energy consumption data from site meters | Estates and Facilities Management | From present |
| Ensure that energy data from meter readings is compared with utility bills | Estates and Facilities Management | From present |
| Analysis of monthly and annual gas consumption against degree days | Energy Manager | August 2006: continuing |
| Analysis of daily and weekly electricity consumption patterns using half-hourly data | Energy Manager | From January 2008 |
| Ensure that energy surveys are undertaken on a tri-annual basis | Energy Manager | Surveys of all premises by June 2006, thereafter tri-annually |
| Calculate CO2 emissions annually, and compare with datum values | Energy Manager | From August 2006: continuing |
Staff Involvement
The measures required to maximise the energy savings available from good housekeeping through the involvement of staff and students are detailed below.
| Involvement and Training of Staff and Students | Responsible Party | Target date for completion |
| Identify specific training requirements for staff key to reducing energy use. (Maintenance, boiler-house, security, building managers etc) | Estates and Facilities Management | Completed: November 2005 |
| Ensure that job sheets for maintenance staff include a requirement to identify energy waste | Estates and Facilities Management | Completed: November 2005 |
| Identify training requirements for wider staff involvement | Energy Manager | Completed: November 2006 |
| Prepare and present material for bi-annual energy awareness campaigns, for ‘key’ staff and wider College community | Energy Manager | Completed: November 2006 |
| Ensure that energy awareness training is included in new staff induction | Estates and Facilities Management | Completed: November 2005 |
| Set up reporting systems for energy waste and suggestions (lights on, doors open, water leaks etc.) | Estates and Facilities Management | December 2005 |
| Ensure that all new students receive a guidance note on appropriate ‘good housekeeping’ measures and information on the College’s revised energy policy and targets | Energy Manager | January 2008 |
Procurement and Investment
The College’s procurement and investment policies and procedures must provide active support for improvements to energy efficiency.
| Incorporating Efficiency into Procurement Policy | Responsible Party | Target date for completion |
| Adoption of general policy to include consideration of energy consumption in all procurement | College Governors | January 2008 |
| Specification of energy performance for new buildings, major refurbishments and IT projects | Energy manager | From January 2008 |
| Procurement policy to select efficient products only, and use of EU Energy rating scheme to select A rated equipment only | Estates and Facilities Management | January 2008 |
| Energy manager to vet all capital funding requests to assess energy impact | Energy manager | January 2008 |
| Ensure that maintenance budgets include provision for upgrades to save energy where possible | Estates and Facilities Management | January 2008 |