The RGCO will check the award against the original application to see if there are any variations in terms from those set out in the application, for example, in the total value of the grant or the start date.
The RGCO will also check the conditions attached to the award, for example, there may be restrictions on virement between different budget headings which will need to be strictly adhered to. Any points arising will be discussed with the applicant before the Head of the Research Grants and Contracts Office accepts the award on behalf of the College.
You may not make commitments against funds provided under a research grant or contract before the award has formally been accepted.
Once the acceptance of an award / contract has been agreed, signed and returned to the funder, a research account code will be set up by the Research Grants and Contracts Office and an Announcement letter sent to the award holder:
The Announcement letter will give the account code, full budget and analysis codes, when the award is in a foreign currency, an approximate budget is given at the present rate of exchange.
A separately identifiable account code is opened for each funded research project and this is notified to the award holder in the announcement letter. All research account codes have the same format:
where ## is the department code (e.g. for Biological Sciences: BSR00.BSA99).