Standard Learning & Teaching Documentation to be Provided on School Websites

The standard learning and teaching documentation is a list of information we would expect to find on Department web sites. This has been derived from the list of documentation currently required to conduct internal reviews, as well as the indicative agenda items for an internal review, the agenda for the meeting with students, and key College-wide and external documents such as the QAA’s academic infrastructure.

The purpose of the list is for Departments to provide the minimum information required for internal reviews to facilitate the process and dramatically reduce the amount of documentation they would normally be required to present to internal review panels.

The Self-Evaluation Document will continue to be the key document for internal reviews with the other additional documentation, not provided via the Department websites, largely being made available centrally in Registry Services through a searchable database (such as Access).  These documents are detailed below:

• annual programme reports
• end-of-year surveys for undergraduate and postgraduate programmes plus the response to these from the Department/programme team
• National Student Survey (NSS) results plus the response to these from the Department/programme team
• a summary of the matters raised within External Examiners’ reports and the responses to these

Many Departments will already have most or all of this information available, but where a considerable amount of work is required, it may be possible for support to be obtained from the Web team in ITS or from Registry Services.

Departments should use the list as a suggested exemplar whilst also being free to post any additional information they wish to have on their websites.  Departments may wish to restrict access to certain documents to password protected sections of the Department website or to the Department BLE.  These documents might be, for example, minutes of committee meetings or teaching/assessment materials.  Internal review panels should be granted temporary access to these pages. 

In maintaining this information the following should be taken into account:

• Departments should check their links to the documents listed on a regular basis to ensure they are up-to-date.
• Department maintainers should not change URLs without thinking about how to ensure individuals may still get to the information, that is, by setting up redirects to the new web pages where up-to-date information can be found.
• As is current practice, redirects on central College web pages (such as prospectus pages) will continue to be set up in order to cover the majority of users.
• If Departments become aware of an old or broken URL, they should email the web maintainer of that site to alert them to this fact.