Birkbeck Library > Using the Library > User information > Staff > Digitisation or stable e-resource links

Digitisation and E-journal linking service for staff

PLEASE NOTE: No scanned material which is in copyright should be uploaded to your Moodle module unless it has been digitised by the Library for your module or you have sought individual permission from the rights holder. Doing so will put yourself and the institution at risk of a claim for infringement of copyright law. Items scanned under our CLA licence by designated Library staff are covered because this information is recorded and submitted to the CLA annually.

Staff can log in to the web-form below using their Birkbeck username and password to request digitised readings and stable links to e-journals and e-books for your module’s key readings.

  • Ensure you enter all fields marked * as this information is required by us before we can process your request.
  • Please note we can provide only one chapter or no more than 10% of a book (whichever is the greater) or one article from a journal issue or no more than 10% (whichever is the greater).
  • Please do not request more than one chapter / 10%. If you do so we will only provide the first chapter on your list.
  • If you have asked to renew scanned material used for the module in a previous year, you may be able to request a further scan from the book / article from a journal issue - but together they should not exceed the 10% scanning limit.
  • To request re-use of material previously digitised for the same module, please contact - you do not need to re-enter these in the web-form.



Please note: the webform will time out after 30 minutes so if you are entering requests over an extended period of time please ensure you click submit within this time-frame to avoid losing data.

If you have any questions about how to complete this form please contact

Detailed information about what can be scanned under the CLA licence can be found on our copyright pages

    Deadlines for receipt of requests

    • Due to the high number of requests we receive, we have deadlines for submission of requests for each term. Requests can be made at any time though we can only guarantee to provide readings by the date you need them if they have been sent to us by this deadline. Requests received after the date will be made available as soon as possible.
    • Deadline for Autumn term 2017 is 1st July 2017
    • Deadline for Spring term 2018 is 1st November 2017
    • Deadline for Summer term 2018 is 1st March 2018

      What happens next?

      • The URLs/hyperlinks will be emailed to you as they are created and you can then embed them into your Moodle module. The method of embedding will depend on whether you have created a page in Moodle or are uploading a Word document with links already embedded.
      • Quick video that shows you how to embed a link into a Moodle page.
      • Tip – if you intend to upload your digitised readings in a Word document, you need to ensure that the URLs/hyperlinks have been embedded in the document prior to uploading it. If you have never used the hyperlink feature in Word before, use the Help feature to find out how to do this.

          Renewal of material scanned in previous years

          • If you have asked to renew scanned material used for this module in a previous year, you may be able to request a further section from a book / article from a journal issue – but together they should not exceed the 10% limit. To request re-use of material previously digitised for the same module contact

          Linking to electronic resources (e-books and e-journals)

          • You are not permitted to upload e-journal pdfs directly into your Moodle module as this is a breach of the licences we hold with our e-content providers. Please use the web form above to request your key readings to be provided by the library as e-links. This form should also be used to request items you would like scanned by the Library.
          • Alternatively you can create links to our electronic resources yourself but you should ensure that they are stable. This means the link will work for students whenever / wherever they log in. If you use the link that appears in your web browser this will not work for your students when they try to log in at a later date. Creating a stable link requires additional steps but reduces the number of queries you will receive from your students about broken links in Moodle.
          • Different journals are accessed and linked to in different ways, and these can change over time.
          • This document provides you with the most current and direct way of doing this: Linking to e-journals

          Your responsibilities re print impaired students on your module

          • All materials should be made available in accessible digital format for students with print impairments (including dyslexia).
          • Print impaired students can sign up to the Library’s Accessible Readings Service:
            • Once registered, and the student’s modules are confirmed, the Library will produce accessible versions of any materials which have been scanned for those modules. The student will then be sent a link to the accessible copy. Please remember you cannot legally scan material yourself and upload this into Moodle. As well as breaching copyright law, scanning material yourself adversely affects print impaired students as the Library will not know that an accessible copy of the material needs to be provided.
          • Core texts service:
            • The Library’s Access Support Team can also try to provide print impaired students with accessible copies of core texts in their entirety (as opposed to accessible versions of the single chapters scanned by the Digitisation Team).
            • These are requested directly from publishers and are provided directly to the student by the Access Support Team in the Library.
            • If you have a print impaired student on your course, you should email Access Support with a list of core readings (not the Module Guide, as they cannot make a judgement about what is important for the student to have, and they cannot order everything).
            • Supplementary material can be requested by the student throughout the term by them directly emailing Library Access Support
          • Accessibility of E-journal articles:
            • Most e-journal articles are in an accessible format so the Library does not convert these. However a small number are not accessible.
            • If you are using e-journal links (either created yourself or provided by the Library) it would be helpful if you could check the article for accessibility. This document explains how: E-journal Accessibility
            • Please notify Access Support if you find any which are not.