Human Resources

3.0 Responsibilities

These responsibilities are in addition to the responsibilities outlined for Internal Secondments set out in the procedural guidance Part 1.

3.1 Responsibilities for All Parties

It is essential that a formal secondment agreement is in place, it is understood by the individual and the partner organisations to be involved - this must include in particular supervision, pay and conditions issues, arrangements for performance and conduct management and the implications in regard to return from the secondment.  A template agreement can be found at Appendix B covering the terms of the secondment and this must be signed by all parties prior to the secondment commencing. 

3.2 Line Manager’s Responsibilities

  • Ensure a tailored induction for both inward and outward secondees that will include health and safety obligations and ensure that secondments are carefully reviewed and monitored throughout.
  • Ensure financial costs are covered or there is a business case that supports the secondment.
  • Any secondee into the College complies with the Dignity at Work and Study Policy.
  • Ensure a secondment agreement is in place for secondment arrangements with external organisations and a signed copy of this is logged with HR.
  • Maintain reasonable contact with the staff member whilst on an external secondment.

3.3 Human Resources Responsibilities

  • Ensure a secondment agreement or letter of agreement is in place.
  • Ensure there is a clear plan for the return of the secondee to their substantive role.

3.4 Employee’s Responsibilities

  • Maintain reasonable contact with the College whilst on external secondment, this will include recording of annual leave and sickness.

3.5 External Organisation Responsibilities

  • Development of an appropriate training plan to support the objectives and maximise benefit.
  • Maximise the opportunity of the secondment.
  • Prevent any inferred or direct employment relationship with the secondee.
  • Notifying any concerns about an individual's conduct during the secondment.

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The HR team is based on the first floor of Egmont House
Postal address: Human Resources, Birkbeck, University of London, Malet Street, London WC1E 7HX