Human Resources

2.0 Principles And Scope

This policy applies to jobs within the Professional and Support staff category. Applications by Academic, Research or Teaching and Scholarship staff should be made to the relevant review panel for the staff group.

Each panel will comprise five Hay trained representatives:

1 x HR Representative (Chair)

1 x College Staff Evaluator

1 x College Staff Evaluator

1 x College Staff Evaluator

1 x College Staff Evaluator

There will be a quorum of four for the panel to take place, one of which must be the HR Representative (Chair).

Positions may need to be evaluated where:

  • The post is newly created.
  • There has been a significant and permanent change in the work and responsibilities of the position and re-evaluation is sought by the line manager.  This applies equally to a reduction as well as increase in the job activity.  
  • There is a re-structuring or re-organisation of tasks and duties within a team/ department/school.
  • Internal restructuring has an impact on the structure of the job.
  • There has been an appeal against an evaluation result and re-evaluation is recommended. 

Job evaluation will be carried out on the basis of a comprehensive and up-to-date job description, prepared to the College standard template by the line manager, in consultation with the job holder, with guidance from the HR Manager.  The line manager, job holder and head of department, where appropriate, will be expected to sign off an agreed job description before submission for evaluation.  Problems in resolving any dispute over the content of a job description should be referred to the HR Manager.  Associated job descriptions must also be submitted (i.e. those in the team immediately above, below or equal to the role submitted for evaluation), together with an up-to-date organisational chart for the team. 

Jobs will not normally be re-evaluated within a 12 month period, unless considered under the Appeals Process or for the purposes of reorganisation.

Panels will meet to evaluate roles on a monthly basis and will be scheduled for the year in advance. 

The evaluation panel records will be retained by HR. 

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The HR team is based on the first floor of Egmont House
Postal address: Human Resources, Birkbeck, University of London, Malet Street, London WC1E 7HX