Human Resources


The following are responsibilities under this policy:

  • Employees
    • Notify HR if you become the subject of a police investigation, are arrested, cautioned, charged or convicted of a criminal offence.
    • Notify HR if you become barred or there are any circumstances which could lead to you being barred.
  • Line Managers
    • During recruitment process consider the need for a DBS check.
    • Consult HR where a criminal conviction is declared.
    • Liaise with HR to complete a risk assessment checklist where required to assess suitability of applicants disclosing information.
  • Human Resources
    • Notify applicant if the post is exempt under the Rehabilitation of Offenders Act 1974 and therefore requires a DBS check of criminal records and what the College will do with the information to maintain confidentiality.
    • Ensure advertisements and associated literature contain a statement notifying the applicant that where relevant a DBS check will be carried out and offers of employment withdrawn if misleading or false information is given.
    • Process information where a disclosure has been declared.
    • Liaise with line managers to complete a risk assessment where applicants are being considered for a post and have disclosed information.
    • Write and send a letter to the applicant where a decision is taken to not appoint following the disclosure of personal data and a risk assessment.

Birkbeck reserves the right to review, revise, amend or replace the content of this policy and /or introduce new policies from time to time, subject to good practice principles of consultation where applicable, to reflect the changing needs of the College and to take account of changes in legislation.

back to top
The HR team is based on the first floor of Egmont House
Postal address: Human Resources, Birkbeck, University of London, Malet Street, London WC1E 7HX