Human Resources

Calculation Formula & Rationale

Acting-up

Acting-up will be treated like an internal secondment. The staff member will be put into the role of the substantive role holder at the lowest pay spine point (PSP) of the grade of the role unless they happen to already be on a grade and spine point overlapping that of the role being acted-up into, whereupon discretionarily they can be put to the next highest PSP for the acting-up period to recognise the higher level of operation.

Higher-level Duties

The monetary amount of the allowance will be calculated on a proportional basis in respect of the difference between the third PSP of the employee’s substantive grade and that of the lowest PSP of the grade to which the additional higher-level duties are assigned or at the plain hourly rate of the lowest PSP of the grade to which the additional higher-level duties are assigned in the case of Teaching & Scholarship staff.

The allowance amount will be determined by reference to the average number of weekly hours or approved number of plain rated hours in the case of Teaching & Scholarship staff to be spent undertaking the additional higher-level duties then applied to the calculation formula outlined above.

For example, where the requirement is for an individual in substantive Grade 4 to undertake 17.5 hours of duties at Grade 5 - the allowance will be calculated as the difference between pay spine points 18 and 21 divided by 2 or where the requirement is for a Teaching & Scholarship staff member in substantive Grade 7 to undertake 140 hours of duties over a 6 month period at Grade 8 - the allowance will be calculated at the plain hourly rate of the lowest PSP of Grade 8; the grade to which the additional higher-level duties are assigned.

Where an employee's substantive contracted hours are less than 35 per week and the time spent undertaking additional higher-level duties will be in addition to substantive contracted hours [1], the calculation principle will be applied on a pro-rata basis. The rationale for this is that the additional higher-level duties will be undertaken outside of core contracted hours and therefore not undertaken in tandem with substantive duties.

[1] For Teaching & Scholarship staff the calculation principle for the Higher-level Duties Allowance will always be applied (on a pro-rata basis) regardless of whether the individual is working their Maximum, Base or Minimum Hours during the allowance period. Teaching & Scholarship staff should refer to the Variation in Hours Policy.

Other remuneration and progression issues

Where “cost of living” pay awards and / or incremental progression occur over the period, amounts will be re-calculated in respect of the relevant formula.

Higher Level Duties allowances will be paid monthly or as and when claimed for on a pro-rata basis as an addition to an employee's substantive salary. Acting-up arrangements will be subject to superannuation as the individual will be taking on the whole of the higher level job but any higher-level duties allowance payments will not typically be subject to superannuation as they are by nature more temporary in nature and will not therefore count towards pensionable salary unless there is likelihood of extension beyond a year whereupon this will be reviewed. 

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The HR team is based on the first floor of Egmont House
Postal address: Human Resources, Birkbeck, University of London, Malet Street, London WC1E 7HX
Email: humanresources@bbk.ac.uk