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The Finance Department

Important Invoice Instructions

Contact: Procurement Section

Dear Supplier

Further to our recent message dated 13th March 2020 please find attached important instructions for sending Invoices to the the College.

Please note that as the majority of Buildings in the College Estate are now shut down we reiterate the need to follow the below instructions to avoid any delays in Payments to all our valued suppliers.

As part of Birkbeck College’s plans to minimise any potential impact of coronavirus on payment to suppliers, we are requesting suppliers no longer send paper copies and that PDF invoices are emailed to or entered via Purchase Order (PO)-Flip functionality in Proactis Marketplace. This will enable us to process and pay your invoices more efficiently, and within your payment terms. Suppliers that continue to send paper invoices by post are likely to experience delays in receiving payment.

Note: Suppliers who have been assigned as an ‘Invoice Capture Supplier’ by the College should continue to invoice normally as per the instructions provided to yourselves.

If you have any questions regarding this email, please reply to the sender of this message and we will endeavour to respond accordingly and in an appropriate matter.

Thanking you for your anticipated cooperation


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Finance Department, Birkbeck, University of London, Malet Street, London WC1E 7HX. Departmental Office tel.:  020 3926 3145