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The Finance Department
 

Office Depot orders and invoices

 

Contact details: Office Depot

                           Tony Maynard (Post Room, G52)

                           Payments Section

                          

Office Depot is the preferred college supplier for all stationary and other office needs.

 

While purchase orders for all other suppliers should be raised through BluQube (the college finance system), please do not raise a BluQube PO for any Office Depot orders you may have. All Office Depot POs are created by the team in the Post Room on behalf of all Birkbeck departments.

 

Process of ordering from Office Depot:

  • go to the Office Depot website and login with your online access details. If you do not have access please direct your stationary request to your departmental administrator.
  • please make your selection of items through the Office Depot website
  • once your selection is ready please go to your basket as if you were proceeding to checkout. here you will be given an option to send your purchases for approval. Your order will be sent to Tony Maynard in the Post Room and you will receive an e-mail from Office Depot to confirm your selection.. You will not have to do anything else, but wait for your goods to arrive.
  • Tony will create a BluQube PO number for your order and add the order reference number on the Office Depot website. His order numbers begin with the prefix EF.
  • your order will be then placed. You will also receive an e-mail at this point to confirm this and the EF PO number will be added for your reference.
  • After your order is delivered, Office Depot will raise an invoice and send it straight to the Finance Office. Their invoices will all quote the EF order numbers and once the invoices are entered unto BluQube they will be approved by Estates and Facilities.
  • Please do not raise a PO number through BluQube for any of your Office Depot orders. If you do so it will duplicate and will raise an unnecessary commitment against your budget.

 

 

For general college purchasing advice please click here.

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Finance Department, Birkbeck, University of London, Malet Street, London WC1E 7HX. Departmental Office tel.:  020 7380 3145, fax.: 020 7380 3221