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The Finance Department


Non-staff expenses


Form required: Non-staff expense form xls format

Contact details: Payments Section


For non-staff expenses please use the Non-Staff Expense form.


(Please do not use this form for any other payment, not use this form to request payment of honorarium, stipends, grants, prizes, fees for speakers and any other professional fees, etc. – this form is only for expense claims incurred by non-staff).


The claim forms must be signed by the claimant and an authorised signatory from the school / department. The authorised signatory must ensure all budget codes used are correct and valid.

Please attach all receipts to the non-staff form.

Claiming for Travel and Subsistence - Please find a link on Travel and Subsistence

Please remember that we do not accept credit card slips as receipts, you will need to attach the original receipt with the breakdown of items purchased / consumed.

If travel tickets cannot be supplied because they are needed for return journey please ensure that where possible these are returned via post in order to be used with the claims. Where this is not possible please ensure that photocopies are taken beforehand.

Please contact the Payments Section for the up to date car mileage rate.




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Finance Department, Birkbeck, University of London, Malet Street, London WC1E 7HX. Departmental Office tel.:  020 3926 3145