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The Finance Department

Advance payments

Forms required:
Application for Advance (Form 20A) - you can complete on-line, print, then send it to Payments Section
Accounting for Advance (Form 20B) - you can complete on-line, print, attach receipts then sent it to Payments Section
Staff - Claim for Reimbursement of Expenses

Contact details: Payments Section

Members of staff placing orders with suppliers must not undertake to make payments in advance of delivery of goods or performance of services except in very special circumstances, e.g. where this means of securing a substantial discount from a reputable supplier.

Advances are given in exceptional circumstances where it would be unreasonable to claim expenses in arrears.

Complete the Application for Advance form (Form 20A) xls format and send this to the Payments Section.

Within seven days of the end of the official visit/ field trip/ course you need to complete and send in together:


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Finance Department, Birkbeck, University of London, Malet Street, London WC1E 7HX. Departmental Office tel.:  020 3926 3145